Leadership Training Conference 2016



2016 Leadership Training Conference

March 18 – 20, 2016
Desmond Hotel, Albany, NY

Join us as we celebrate another service year with outstanding keynote speakers, workshops, networking events, officer elections, and tons of social opportunities! Check out the conference website to learn more about the conference.

Key Club Member: $280
Key Club Advisor/Chaperone $300

Complete the Online Registration Form Today!

Registration Priority/ Guaranteed Deadline: February 15, 2016
Registration Deadline: March 1, 2016

Contact the NY Key Club Conference Staff at nydconference@gmail.com.

Please note, Key Clubs that are traveling to LTC via public transportation are responsible for their own transportation to/from the train station. The hotel and/or Key Club does not provide transportation.

Key Club does suggest Durham School Services for transportation rental.

Governor's Message

A Message from Your Governor, Hanna Nichols

Hello New York District Key Clubbers!

My name is Hanna Nichols, and I am the Governor of the New York District Key Clubs. It is my pleasure to welcome you to the 68th Annual Leadership Training Conference (LTC) Page! I hope you find this page informative and helpful in the months leading up to the conference.

For those of you who do not know, the Leadership Training Conference is March 18th-20th, 2016 at The Desmond Hotel in Albany. This is an event in which around 800 Key Clubbers from all over the state gather to celebrate this past service year’s achievements, attend informative workshops about different charities and officer positions, elect the 2016-2017 New York District Board, and to meet Key Clubbers from across the state. If this sounds like an amazing experience to you, then you have come to the right place! I encourage you to look through the various resources available and plan ahead so that your club can have the best experience possible at the conference.

I am constantly amazed by the service and fundraising events your clubs do, so I encourage you to take a glance through the Awards Booklet to see how you and your club can get recognized at the event. This will serve to not only inspire the other attendees at the conference, but to give your club the recognition you deserve for the hard work you do to make a difference.

As I mentioned above, we will be electing the 2016-2017 New York District Board at LTC. Want to learn about what each position entails to see if you could see yourself as a candidate? Take a look through the Elections Booklet and take note of the important deadlines surrounding running for higher office!

Finally, I encourage you to watch the LTC Promotional Video and show it to your club to inspire members of your Key Club to take advantage of this amazing opportunity.

If you have any questions regarding the registration process or anything LTC, please do not hesitate to reach out to myself or your Lieutenant Governor. I can’t wait to see you all at the 2016 Leadership Training Conference!

Hanna Nichols
New York District Governor
Key Club International

Conference Staff

Conference Staff Registration

The Conference Staff works to ensure that all aspects of the New York District Key Club Leadership Training Conference occur as seamlessly as possible. Staff members will be responsible for assisting with making the Conference a fun-filled, successful and safe event for all participants. Responsibilities will include, but are not limited to: manning the security desk; checking workshop rooms to ensure all materials are present and working; assisting with hall patrols; and assisting in the smooth transition of participants between events. You must be able to arrive at The Desmond Hotel on Thursday, March 17, 2016.

Any Key Clubber not on the New York District Board, in good standing with Key Club International and the New York District, may apply to be a member of the Conference Staff.

In order to be a Conference Staff Member Member you MUST:

  • Complete the application online and have one (1) letter of recommendation.
  • Be able to be available during the entire conference to complete various tasks.
  • Reside in a room with other Conference Staff members.
  • Provide their own transportation from the conference
  • Conference Staff Members will get a discounted LTC Registration rate of $100.

In addition, transportation on Thursday will be arranged by the New York District Key Club; however, Conference Staff will return home with their clubs.


DEADLINE: January 29, 2016 IMPT NOTE: The deadline for applications has been extended to FEBRUARY 5, 2016! APPLY NOW!



Make sure to register your club for Leadership Training Conference as soon as possible! The earlier, the better!

Below are some of the paperwork that must be filled out prior to arriving.

Below are some resources to check out before LTC starts!


LTC: Schedule At-a-Glance

Friday Schedule
Saturday Schedule
Sunday Schedule


District Awards

The District Awards booklet has been released! You can find the applications used in applying for the awards below, in the Awards Booklet. Please remember that the majority of the awards have a hard deadline of February 15, 2016!


Fundraisers and Service Project

Please bring between $5-$10 to participate in these fun fundraisers! All donations go directly to charity.
Miracle Minute
During the conference, we’ll take just one minute to pass around a container you can place money in. How many funds can we raise in 1 minute? Let’s make a record!
Photo Op
What’s a more fun way to record memories than to take an awesome photo with your friends (old and newly-made!) at the Photo Op? This is one of our favorites, because we’re hitting two birds with one stone; making memories while raising money towards a good cause!
Take a Bite out of Lyme
Place money on your favorite District Board members, and they’ll take bites out of a lime! This’ll be a hilarious one as you watch their mouths pucker, we guarantee you!
Penny Wars
Last but definitely not the least, here’s the classic fundraiser that’s become a tradition at LTC. Throw pennies into your division’s jar and put bills into others’ jars; the division that accumulates the most pennies in their jar wins! It’s all about divisional pride!

Dog Toys for The Humane Society
Bring old, unwanted t-shirts and make them into dog toys with us! Now they’ll finally see the light of day and they’ll spend the rest of their time with adorable dogs who’ll play with them 24/7!


Leadership Training Conference Registration
Frequently Asked Questions

Q. How do I register an entire club?
A. When registering online, you must register the advisor/chaperone first.
After you register a participant, please click “Add Another Person” until all of your participants are entered. “Please make sure to choose the correct category for each registrant (ie: Key Club Member or Advisor). This will ensure that you are billed correctly. Please also register your students in gender order, this helps with rooming.

Q. How much does the conference cost?
A. The conference costs $280.00 per Key Club Member, and $300 per Key Club Advisor or Chaperone (single rooms available for $600). This includes all conference costs.

Q. Is there a deadline for Registration?
A. Yes. The preferred/guaranteed registration deadline is February 15, 2016. The final deadline for registration is March 1, 2016. All payment must be sent in immediately after completing the registration form.

Q. Why is the price online $3.95 less than the advertised price?
A. An administrative fee will be added on ($3.95 per person) to the total cost at the end of the registration form. All costs are as advertised.

Q. Do I have to register online?
A. Yes, all registration for the Leadership Training Conference must be completed online. The process is quick and easy!

Q. Do I have to give my student’s individual email addresses?
A. Yes, we do need all students’ individual information. This will only be used for distributing important information before the conference and to administer a survey after the conference is over.

Q. How do I make changes to my registration?
A. To make changes, you can log back onto the site and change information. When substituting attendees for other students, please only substitute a student for another student of the same gender.

You can also email nydconference@gmail.com with any requested changes to your attendees or information. We will process the change and respond to you in a timely manner.

Q. Will my students be roomed together at the conference?
A. All students from the same club will be roomed in the same room and as close to one another as possible. The hotel will also place students near their listed faculty advisor/chaperone. If you wish to submit a rooming list, please email it to nydconference@gmail.com. Please also register your students in gender order, this helps with rooming.

Q. When do I pay for the conference?

A. Once you submit the online registration, you will receive a confirmation page. Please print this page out and mail it to the listed address along with payment. No registration or rooming will be confirmed until payment is received.

Q. Are there other forms that are required?
A. Yes, students must also bring copies of their Medical Release Form and Delegate Registration Form with them to the conference.

Q. How does my club submit for awards?
A. Those interested in being considered for awards should research available awards and criteria in the Awards Booklet, located on the LTC Website.

Q. My school administration requires an invoice, how can we receive one?
A. On your confirmation page, and in your confirmation email, you will see a link for “Invoice”. Contact nydconference@gmail.com if you have any problems finding this document. The LTC Website also has a W-9 if your school requires one for payment.

Q. Who should I ask if I have other questions?
A. All questions can be directed to nydconference@gmail.com. All questions will
be answered in a timely manner.