Leadership Training Conference


Save the Date!

LTC is from March 27-29, 2015

This year’s LTC will be a blast! We will be bringing back many of the events that you have requested last year such as Play Fair! In addition, there will be amazing presentations from wonderful organizations such as The Thirst Project and others. Look forward to the 67th Annual Leadership Training Conference because it will be the BEST one yet.

Schools who need transportation to/from the train station are responsible for contracting an outside company. The hotel and/or Key Club will not provide transportation.

Durham School Services is the suggested vendor. You may find out more information on their website: www.durhamschoolservices.com

Some clubs have requested information about the W-9 form for the district. It is posted here: W-9.

You can find more information about LTC on the tabs to the left.

A Message from our Governor

Jacob Spencer

Hello Mighty New York District!

It is that time of the year again! Time to start thinking about the 67th Annual Leadership Training Conference. This is a time where the entire district comes together to celebrate the many goals that we have reached and the many people that we have served. I encourage you to look through the Awards Booklet and apply for the many awards that you all deserve. Remember that most awards are due February 15th!

We have brought back PLAYFAIR, we are implementing a Pie in the Face Fundraiser for The Thirst Project, and we are already prepared for 35+ workshops so that you can learn and have fun all while celebrating the service that you have completed this past year. This year, we are also supporting Kamp Kiwanis and they have asked us for donations of any supply that can help make the Kamp better. Please see the Kamp Kiwanis Supply Drive flyer for more information on how you can help at LTC! In incorporating a service opportunity into the Leadership Training Conference, we have decided to offer an optional opportunity to sort these arts & crafts supplies on Friday night.

We are working diligently to try and incorporate the theme of Espionage into the conference in every way possible. Expect to see a whole lot of black suits and cool shades when you attend the 67th Annual Leadership Training Conference! It is sure to be a blast and I can’t wait to see you there.

Remember to bring:

  • Arts & Crafts Supplies for the Kamp Kiwanis Supply Drive
  • Loose change and dollar bills for Penny Wars for the Kiwanis Pediatric Lyme Disease Foundation
  • Dollar Bills for a Miracle Minute (collect as much money as possible in one minute) for The Eliminate Project
  • Money to throw a pie in the face of a few board members for The Thirst Project fundraiser
  • Cool shades ☺

Registration & Forms

Make sure to register your club for Leadership Training Conference as soon as possible! The earlier, the better!

Below are some of the paperwork that must be filled out prior to arriving.

Below are some resources to check out before LTC starts!

If you would like to place an AD in the LTC program, please fill out the form below. Your ad can be anything from advertising a product or congratulating an officer or club on an amazing job during the service year!

The LTC Program has been released! You can view it here: https://drive.google.com/file/d/0B6QgRORjrt1wM0I4MmF0OXhqVzA/view

LTC Schedule (Subject to changes)

Friday, March 27, 2015

Time Program Location
5:00 PM LTC Informationals Various Rooms (assigned by division)
5:00 PM President’s Reception 24, 26 High Street
6:00 PM Opening Dinner Fort Orange/ King Street Courtyard
7:15 PM Opening Session King Street Ballroom
8:15 PM Workshop Round 1 Various Rooms
8:15 PM Key Club 101 for Advisors Town Hall
9:15 PM Playfair King Street Ballroom
9:15 PM Chaperone Meeting & Social Town Hall
10:45 PM Free Time Various Rooms
12:00 AM Curfew Student Rooms

Saturday, March 28, 2015

Time Program Location
8:30 AM Breakfast Fort Orange/ King Street Courtyard
9:30 AM Service Keynote King Street Ballroom
10:00 AM Awards & Recognition Session King Street Ballroom
11:30 AM Workshop Session 2 Various Rooms
12:15 PM Lunch Fort Orange/ King Street Courtyard
1:30 PM Caucus Sessions Various Rooms (assigned by division)
3:15 PM Nominating Conference Lodge
3:15 PM Workshop Session 3 Various Rooms
3:15 PM Advisors Orientation Town Hall
4:00 PM Club [Free] Time Student Rooms
4:30 PM Religious Services Suite 111
5:30 PM Workshop Session 4 Various Rooms
6:30 PM Dinner Fort Orange/ King Street Courtyard
8:00 PM General Session King Street Ballroom
10:15 PM Governor’s Ball (Dance) Fort Orange Courtyard
10:15 PM Advisor’s Gathering 24,26 High Street
12:00 AM Curfew Student Rooms

Sunday, March 29, 2015

Time Program Location
7:15 AM Continental Breakfast King Street/Fort Orange Courtyard
7:45 AM House of Delegates King Street Ballroom
8:30 AM Advisor Roundtable Town Hall
8:30 AM Workshop Session 5 Various Rooms
9:30 AM Closing Session King Street Ballroom
11:30 AM Farewell Brunch Fort Orange/ King Street Courtyard

District Awards

The District Awards booklet has been released! You can find the applications used in applying for the awards below. Please remember that the majority of the awards have a hard deadline of February 15, 2015!

The submission of the Distinguished Key Clubber Award has been changed to an online submission system where you can create an account to submit your application. The online application is located at http://dkc-app.nydkc.org. While this is the recommended method of applying, you can still mail your applications to the Awards Committee Chairs!

The PDF application for the Distinguished Key Clubber can be found here:

District Office Elections

At Leadership Training Conference, we elect the Governor, Secretary, and Treasurer who will be leading the District in the following year. We will also be choosing candidates to endorse as they make their way to running for international office.

Please look through the Elections packet below if you are interested in running for higher office. Included are the agreement forms that must be sent to Mr. Goldstein no later than February 1, 2015. You will also find all the necessary resources to learn more about the higher office positions and the duties that they entail.

pdf NYDKC Elections Packet

Apply to be a Conference Staff!

We always need volunteers to help make sure that the conference runs smoothly! Conference Staff work to ensure that all participants have the most fun-filled, and safe experience possible. Such responsibilities as conference staff include manning the security desk, ensuring all workshops have the materials needed to run successfully, patrolling and enforcing curfews, and directing participants to and from events. All those who are chosen as conference staff will arrive at the hotel a day early (March 26).

Any Key Clubber excluding those on the District Board, in good standing with Key Club International and the New York District may apply to be a member of the Conference Staff.

The requirements for Conference Staff are as follows:

  • Complete the online application and have one (1) letter of recommendation by January 30, 2015
  • Be attending Leadership Training Conference from March 27-29
  • Be available during the entire conference to complete various tasks
  • Be able to stay focused and on task
  • Be charismatic and have a sense of humor!

Conference Staff Members will get a discounted LTC Registration rate of $100.


Apply here: http://fs8.formsite.com/slld/form43/index.html

Bylaws Amendment Proposals

As a Key Club member, it is your duty to make sure that the bylaws that guide our district are fair and represent the goals of our organization. Please review these amendments that will be voted on at the House of Delegates. We want to make sure that changes proposed will be able to better our clubs, divisions, the mighty New York District.

The form for submitting Bylaw Amendment Proposals can be found here:

Frequently Asked Questions

Where will Leadership Training Conference be held this year?
It will be held at the Desmond Hotel this year and in the foreseeable future.

How do I register an entire club?
When registering online, you must register the advisor/chaperone first.
After you register a participant, please click “Add Another Person” until all of your participants are entered. “Please make sure to choose the correct category for each registrant (ie: Key Club Member or Advisor). This will ensure that you are billed correctly. Please also register your students in gender order, this helps with rooming.

How much does the conference cost?
The conference costs $280.00 per Key Club Member, and $300 per Key Club Advisor or Chaperone (single rooms available for $600). This includes all conference costs.

Why is the price online $3.95 less than the advertised price?
An administrative fee will be added on ($3.95 per person) to the total cost at the end of the registration form. All costs are as advertised.

Do I have to register online?
Yes, all registration for the Leadership Training Conference must be completed online. The process is quick and easy!

Do I have to give my student’s individual email addresses?
Yes, we do need all students’ individual information. This will only be used for distributing important information before the conference and to administer a survey after the conference is over.

How do I make changes to my registration?
To make changes, email nydconference@gmail.com with any requested changes to your attendees or information. We will process the change and get respond to you in a timely manner.

Will my students be roomed together at the conference?
All students from the same club will be roomed in the same room and as close to one another as possible. The hotel will also place students near their listed faculty advisor/chaperone. A room will have either four boys or four girls with TWO beds. If you wish to submit a rooming list, please email it to nydconference@gmail.com. Please also register your students in gender order, this helps with rooming.

When do I pay for the conference?
Once you submit the online registration, you will receive a confirmation page. Please print this page out and mail it to the listed address along with payment. No registration or rooming will be confirmed until payment is received.

Are there other forms that are required?
Yes, students must also bring copies of their Medical Release Form and Delegate Registration Form with them to the conference.

How does my club submit for awards?
Those interested in being considered for awards should research available awards and criteria in the Awards Booklet, located on the LTC Website.

My school administration requires an invoice, how can we receive one?
On your confirmation page, and in your confirmation email, you will see a link for “Invoice”. Click here for a copy of your club’s printable invoice. Contact nydconference@gmail.com if you have any problems finding this document.

Who should I ask if I have other questions?
All questions can be directed to nydconference@gmail.com. All questions will be answered in a timely manner.