New York District 2020 Virtual Leadership Training Conference

We hope you, your loved ones, and your clubs are staying safe as we weather the current COVID-19 storm.

 

We have been working diligently to identify alternate methods to conduct important Key Club business, recognize our members, officers, and clubs for their outstanding service during this past service year, and provide a small slice of the LTC experience.

 

We are excited to announce several unique features of this year’s Virtual Leadership Training Conference:

 

  • In order to conduct the organization’s business, we are pleased to announce that we will be conducting this year’s caucus and House of Delegates online. This session will be held on Sunday, March 29, 2020 beginning at 11:00 am. Delegates will have the opportunity to listen to and question all candidates seeking district office or international endorsement and voting will be conducted entirely online. All delegates will receive a unique log on and identification code prior to Sunday’s business session.
  • We are excited to announce our “virtual LTC” website which can be accessed here. The site features several key aspects of our conference program – our virtual conference program, election information (including candidate bios and introductory videos), award recognition, inspirational keynote and year-in-review videos, and our 2019-2020 Governor’s Farewell Address.
  • We are also pleased to announce that several workshops planned for LTC will now be offered via webinar in the coming days. Our virtual site will detail the dates/times for each live workshop, and a recording of each webinar will subsequently be posted and available for future viewing at your leisure.

Finally, we are still working diligently with our vendors and will process refunds to the extent possible as soon as those negotiations are completed. We thank you for your patience.

 

Although it was for the greater good, we are all nonetheless disappointed that LTC 2020 had to be cancelled. We hope that this small, virtual sampling of our Leadership Training Conference experience will encourage and inspire you to join us next year when we return with LTC 2021!

 

Sincerely,
New York District Key Club

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What Is LTC?

Leadership Training Conference, or LTC, is an annual gathering of Key Clubbers from all over New York to celebrate a successful service year and the beginning of a new one. This year’s Leadership Training Conference will be held March 27 – March 29, 2020 at the Desmond Hotel in Albany, NY.

Be part of a three-day, two-night leadership experience. Participate in workshops, network with other Key Club members, elect district-wide officers, and enjoy a high spirited, fun-filled weekend.

Registration

Priority Deadline: February 21, 2020 
Final Registration Deadline: March 2, 2020
Payment Deadline: March 13, 2020

Location

The Desmond Hotel voted the best hotel in the Captial region. The Desmond has been providing superb accommodations, outstanding service and a unique guest experience for over 40 years.

Price

Key Club Member Quad Room: $300* 
Advisor/Chaperone Double Room: $335*
Advisor/Chaperone Single Room: $650* 
*Per Attendee

LTC Schedule

Friday

27th
  •  8:00 AM – 11:59 PM: Key Club Store Tables
  •  8:00 AM – 11:59 PM: Charity Tables
  •  8:00 AM – 11:59 PM: T-Shirt Table
  •  8:00 AM – 11:59 PM: Delegate Table
  •  8:00 AM – 11:59 PM: Registration Tables
  •  8:00 AM – 11:59 PM: Conference Staff Office
  •  8:00 AM – 11:59 PM: Award Drop-Off Room
  •  9:30 AM – 4:30 PM : Registration/ Arrival
  • 12:00 pm – 1:00 PM: Lunch
  •  5:30 PM – 6:00 PM : Candidates Meeting
  •  5:30 PM – 6:15 PM: LTC Orientation & Welcome
  •  6:30 PM  – 7:30 PM: Dinner
  • 7:30 PM – 8:45 PM : General Session (Opening)
  • 8:45 PM – 9;30 PM : Club Time/ Workshop Planning
  • 9:30 PM – 10:45 PM : Playfair
  • 9:30 PM – 10:30 PM: Chaperone Meeting
  • 11:00 PM – 11:45 PM : Club Time/Free Time
  • 12:00 AM – 7:00 PM: Club Time/Free Time

Saturday

28th
  •  8:00 AM – 11:59 PM: Key Club Store Tables
  •  8:00 AM – 11:59 PM: Vendor Tables
  •  8:00 AM – 11:59 PM: T-Shirt Table
  •  8:00 AM – 11:59 PM: Delegate Table
  •  8:00 AM – 11:59 PM: Registration Tables
  •  8:00 AM – 11:59 PM: Conference Staff Office
  •  8:30 AM – 9:15 AM : Breakfast
  •  8:30 AM – 9:15 AM : President & Club Excellence Breakfast
  •  9:30 AM – 10:15 AM: General Session: Awards & Recogniton
  •  10:30 AM  – 11:15 AM: Workshop Round 1
  • 11:30 AM – 12:30 PM : Workshop Round 2
  • 12:30 PM – 1:30 PM : Lunch (Kiwanis Advisors)
  • 1:45 PM – 2:45 PM: General Session: Keynote Speaker
  • 3:15 PM – 5:00 PM : Caucus Sessions
  • 5:15 PM – 6:00 PM: Workshop Round 3
  • 6:00 PM – 7:00 PM: Dinner
  • 7:30 PM – 9:15 PM: General Session: Salute to Divisions and Clubs
  • 9:30 PM – 11:15 PM: Governor’s Ball
  • 9:30 PM – 11:00 PM: Advisor and Chaperone Social
  • 12:00 AM – 7:00 AM: Curfew

Sunday

29th
  • 7:30 AM – 9:15 PM: Continental Breakfast for Delegates
  • 7:45 AM – 8:30 PM: Continental Breakfast for Non-Delegates
  • 8:15 AM – 9:30 PM: House of Delegates
  • 8:30 AM – 9:15 PM: Workshop Round 4
  • 9:45 AM – 11:30 AM: General Session: Closing
  • 11:30 AM – 12:30 PM : Brunch (New Officers)
  • 11:30 AM – 12:30 PM : New Parent Brunch
  • 1:00 PM: Departure

awards & recognition

awards and recognition

awards

Check out the 2019-2020 LTC Awards Booklet and start applying now to win recognition for your achievements during this successful service year!
awards and recognition

Contests

Key Club students are invited to compete to win awards and scholarships in the national Theodore Roosevelt Public Speaking Contest. Make a speech on “Why Theodore Roosevelt matters in the 21st century” at the Key Club Leadership Training Conference in Albany on March 28th.
Sign up here!
Contact Rachel.Booth@liu.edu or 516.299.2919 for information and questions. Click here for complete guidelines.

Keynote Speakers

Melissa Ruiz

Melissa Ruiz

Melissa Ruiz, MSW began her career in higher education in Conferences and Events, before transitioning into Residence Life and then Student Life and Academic Advising. She jokingly says there isn’t a job in Student Affairs she hasn’t done yet. She obtained her Master of Social Work degree from Rutgers University, along with a certification in Gerontology and was a John A. Hartford Foundation Fellow.

Before college, Melissa was a competitive dancer, trained in tap, jazz, ballet, lyrical and hip-hop. At the ripe age of 16, she went on tour with some of the country’s greatest dancers and choreographers through Dance America. Melissa’s talent also took her to the Miss New Jersey stage, where she placed first runner-up. Through her time in pageants, she combined her love of dance and advocacy for older adults by performing at nursing homes, coordinating fundraisers and educating people about Alzheimer’s Disease. After her grandmother was diagnosed, Melissa made it her goal to spread awareness and raise funds for the treatment and ultimate cure of the disease.

Melissa is part of a facilitation team at Swift Kick that has been named the #1 APCA leadership program 5 years and has already worked with over 650 schools and corporations in almost every state and worldwide. She also co-authored the Amazon.com best-selling book “First Year Student to First Year Success.”

paperwork

Required Forms

Photo Release Form
Medical Release Form
Program Ad Form
W-9 Form
Delegate Registration Form

Elections!

You have the opportunity to make a long-lasting change on the opportunities that future Key Clubbers will have in their home clubs, divisions, and district. Refer to this packet if you are planning to run for higher office during the 2020-2021 service year! You can also refer to https://nydkc.org/be-a-leader/ for more information.
Elections Packet

2020 Leadership Training Conference

Join us as we celebrate another service year with outstanding keynote speakers, workshops, networking events, officer elections, and tons of social opportunities! Check out a past LTC to learn more about the conference.

FAQs

 Q. How do I register an entire club?
A. When registering online, you must register the advisor/chaperone first. After you register a participant, please click “Add Another Person” until all of your participants are entered. “Please make sure to choose the correct category for each registrant (ie: Key Club Member or Advisor). This will ensure that you are billed correctly. Please also register your students in gender order, this helps with rooming.
 Q. How much does the conference cost?
A. The conference costs $300.00 per Key Club Member, and $335 per Key Club Advisor or Chaperone (single rooms available for $650). This includes all conference costs.
 Q. Is there a deadline for Registration?
A. Yes. The priority/guaranteed registration deadline is February 21, 2020. The final deadline for registration is March 2, 2020. All payment must be sent in immediately after completing the registration form or no later than March 13, 2020.
 Q. Do I have to register online?
A. Yes, all registration for the Leadership Training Conference must be completed online. The process is quick and easy!
 Q. Do I have to give my student’s individual email addresses?
A. Yes, we do need all students’ individual information. This will only be used for distributing important information before the conference and to administer a survey after the conference is over.
 Q. How do I make changes to my registration?
A. To make changes, you can log back onto the site and change information. When substituting attendees for other students, please only substitute a student for another student of the same gender.You can also email conference@nydkc.org with any requested changes to your attendees or information. We will process the change and respond to you in a timely manner. Any refunds due to cancelation will be subject to the LTC refund policy outlined in the terms and conditions.
 Q. Will my students be roomed together at the conference?
A. All students from the same club will be roomed in the same room and as close to one another as possible. The hotel will also place students near their listed faculty advisor/chaperone. If you wish to submit a rooming list, please email it to conference@nydkc.org. Please also register your students in gender order, this helps with rooming.
 Q. When do I pay for the conference?
A. Once you submit the online registration, you will receive a confirmation page. Please print this page out and mail it to the listed address along with payment. No registration or rooming will be confirmed until payment is received.
 Q. Are there other forms that are required?
A. Yes, students must also bring copies of their Medical Release Form and Delegate Registration Form with them to the conference.
 Q. How does my club submit for awards?
A. Those interested in being considered for awards should research available awards and criteria in the Awards Booklet, which will be updated on the Website.
 Q. My school administration requires an invoice, how can we receive one?
A. On your confirmation page, and in your confirmation email, you will see a link for “Print Invoice”. Contact nydconference@gmail.com if you have any problems finding this document. The LTC Website will include a W-9 if your school requires one for payment.
 Q. Who should I ask if I have other questions?
A. All questions can be directed to conference@nydkc.org. All questions will be answered in a timely manner.